Development and Partnership in Action (DPA)
TERM OF REFERENCE
Value Chain Mapping and Business Plan Development for UKAM Programme in Kampong Thom and Stung Treng Provinces
I. Programme Background
DPA Integrated Community Development programme works in four districts in two provinces, Stung Treng and Kampong Thom. The programme aims to work with around 20,000 people; with different individuals accessing different kinds of support. The programme will work with people in 50 villages in the four districts and aims to address specific aspects of poverty – food insecurity, low incomes, poor wellbeing; and some of the underlying factors that contribute to this poverty in these two provinces – low agricultural productivity, limited access to services and markets, low skills and capacities to engage in higher value production and employment, low levels of farmer organisation and networking, insecure tenure and management of natural resources, poor sanitation and hygiene and limited access to potable water, gender inequality and social exclusion of indigenous peoples, and vulnerability to natural hazards and climate change.
Under Output 1, the project will help diversify production, farmers will be assisted to increase vegetable and cash crop production in certain villages where there are opportunities to rehabilitate or establish irrigation systems. During the dry season canals and ponds dry up in some communities and there is lack of irrigation systems in some target communities. The project will help communities in addressing these issues by establishing irrigation facilities for crop planting during dry seasons, and adopting early or late planting crops. DPA and local government staff will provide training and support on reducing input costs and organic farming practice, and provide start-up seeds and tools to poor and indebted farmers.
Additionally, Under output 1 the project will strengthen the capacity of farmers through the provision of training and inputs, and the formation of agricultural groups. These groups will provide farmers with opportunities to learn from each other, and a mechanism for the project to provide training and inputs. Training will be provided on organic and sustainable farming practices, value chain development, value addition, and marketing and debt management. Rice/cassava group members with adequate land and rice productivity will be encouraged to establish four new Agricultural Cooperatives or join three existing ones. Farmers will be assisted to increase rice yields through adopting twice yearly cropping and systems of rice intensification.
Each cooperative will be provided with an office and warehouse facility, and a drying area. They will be linked to private sector rice/cassava companies in order to increase their market linkages and having a contract farming with buyers or company. A staged approach will be taken, with the 3 existing ACs beginning contracts in Year 1 (2019), and the 4 new ACs beginning to sell in bulk in the second year (2019-20).
With the purpose to support the three existing ACs to develop a business plan (BP), DPA initiates to work with the external consultant to carry out the value chain mapping (including assessment of potential crops/commodities for value chain and assess value chain for these identified potential crops/commodities) and the external consultant will then use the inputs/information from this value chain mapping and data collected from the relevant stakeholders for developing AC BP for the three existing ACs.
The main objectives of the study are:
- Assess (marketing demands) potential crops for value chain (including training on marketing strategy assessment);
- Assess/map the value chain for the identified potential crops/commodities (including recommendation for the capacity development on the value chain);
- Develop a Business Plan for three ACs (including the training on the processes for AC business plan development and facilitate 3 ACs in developing AC business plan; and
- Increase the capacity of AC leaders and members and UKAM Programme staff in value chain mapping and business plans development.
III. Expected Outputs and Deliverables:
- Submitted the final inception report/proposal for this consultancy work (including assessment of potential crops/commodities for value chain and assess value chain for these identified potential crops/commodities and BP development) including a clear, detailed methodology, and the processes for the value chain mapping (including assessment of potential crops/commodities for value chain and assess value chain for these identified potential crops/commodities, and business plan development;
- Increased capacity of AC board members, monitoring officers, and AC members on contents and process of value chain mapping, and business plan development
- Gathered information for developing the value chain mapping, and business plan through reviewing existing documents and meeting with relevant stakeholders such as relevant contracted farming companies/potential companies in the provinces and region and supporting partners.
- Drafted and presented the result of value chain mapping, and business plan with staff, board members and relevant stakeholders
- A final written reoport of value chain mapping, and business plan submitted to AC Board Directors, DTs in KT and ST and line-management of UKAM programme.
The preparation of the Business Plan shall be carried out in close co-operation with AC’s Board Chairperson, DPA’s PPMs, APPMs, Marketing and Agribusiness Specialist, Agronomist Specialist, Community Development Facilitators in Kampong Thom and Stung Treng and UKAM Regional Coordinator.
IV. Scope of Work:
- Submit an inception report/proposal detailing the above to DPA for approval a proposal for this consultancy work and once approved, carry out an assessment and development of BP;
- Collect and review key project documents;
- Consider other, existing secondary sources of data that can provide relevant assessment data;
- The methodology should be based on participatory approaches that ensure active participation of all stakeholders, the ICD UKAM programme staff in ST and KT, the three existing AC, PDA, local authorities, and local communities;
- Carrying out the assessment and conduct training on BP development and organize workshop to develop BP in KT and ST;
- Prepare and submit a draft assessment report for value chain mapping and BP to DPA for feedback and finalization; and
- Write up and submit the final assessment report for value chain mapping and BP to DPA.
V. Tasks of the consultant:
The specific responsibilities of the consultant are outlined as here below:
- The consultant will assess the potential crops/commodities for value chain (Task 1);
- Assess a value chain for the identified potential crops/commodities (Task 2); and
- Facilitate the development of AC Business Plan (Task 3).
In order to achieve these three tasks, the consultant will need to:
- Develop methodologies and processes for these three tasks;
- Review existing documents (including existing draft AC business plan, rules and regulation, statutes, financial reports and balance sheets and other relevant documents.
- Collect and validate information from relevant stakeholders DPA ICD-KT, DPA ICD-ST, and PDA in KT and ST for developing BP with AC board members and AC members;
- Conduct training on development of AC business plan for AC Board members, AC members and UKAM Programme staff;
- Organise the workshop to develop business plan with AC Board members, AC members and UKAM Programme staff;
- Draft business plan and present it to AC Board members, AC members and and relevant stakeholders for validating and finalizing
- Write up final AC business plan.
- Write up the final report of potential crops/commodities and value chain for these identified commodities.
- Submit these two final results (final BP and the final report of potential crops/commodities and value chain for these identified commodities)
VI. Key Role of Value Chain Mapping and Business Plan Development Committee:
The Value Chain Mapping and Business Plan Development Committee consists of AC’s Board Chairperson, DPA’s PPMs and APPMs in Kampong Thom and Stung Treng, Marketing and Agribusiness Specialist, Agronomist Specialist, UKAM Regional Coordinator, ICD Programme Manager and DPA Executive Director.
During the carrying out a value chain mapping assessment and development of BP, at least one member of the committee will spend at least half of his time with a field programme to oversee the consultancy work. Committee members will be available to the consultant for consultation on the general direction of the assessment and development of BP, the progress and to address any issues or concerns arising during the exercise.
VII. Proposed Timeframe:
The value chain mapping (6 days for two provinces) and business plan development (15 days for all three existing ACs) is expected to take 21 days. The The value chain mapping and business plan development is scheduled to begin on 26th of August 2019 and finished by the 23rd of September 2019.
In order to bid for this consultancy work, provide a written proposal/inception report, including a clear, detailed methodology for the collection, analysis and reporting of data; outline of the team to carry out the value chain mapping assessment and BP development, including roles and responsibilities, qualifications and experience (including CVs of the consultant); and a budget and work-plan for the assessment of the potential crops/commodities for value chain and assess the value chain for the identified potential crops/commodities and the development of BP for the three existing ACs; an example of a previous similar assessment report, and a list of previous relevant work with references.
Proposals should be submitted to DPA by close of business on 21st August 2019. Only short listed candidates will be contacted, and we expect to hold interviews with the short listed candidates on 23rd August 2019.
VIII. Outline of Value chain mapping report:
- The value chain mapping assessment (objectives and assessment methodology
- Detailed findings and analysis in KT and ST provinces
- Conclusions, implications and recommendations
IX. Outline of Business Plan:
The business plan should follow the outline of General Directorate of Agriculture.